Division Policies & Rules
Division Policies and Rules
DDD develops policies that conform to state, federal, and contractual requirements. DDD has five policy manuals, which include the Operations, Medical, Eligibility, Behavior Supports, and Provider manuals. Changes in policy are communicated to contracted DDD providers via electronic policy notifications, which are also sent to all DDD employees, Providers, Administrative Services Subcontractors, and individuals who have opted to receive notifications.
Send an email with your contact information to [email protected] to be notified directly by email about changes to DDD policies and publications,
DDD welcomes comments and suggestions at any time. For more information regarding our policies and materials, contact DDD’s Policy Unit at (602) 542-0419 or [email protected].
Always reference policy posted online to ensure you are following the policy currently in effect. DDD Policy includes all five manuals listed below. If you don't know where to find the information you are looking for, search the DDD Complete Set of All Policy Manuals or any of the individual manuals below by keyword.
- Operations Manual
- Medical Manual
- Eligibility Manual
- Behavior Supports Manual
- Provider Manual
- Adss Operations Manual
The Division would like your feedback on proposed revisions to Division Policies and Rules. Below is a list of policies and rules that are currently open for public comment.
Rule: A statement created by the Department of Economic Security that explains or puts into action a law or policy, or describes the procedure or practice requirements for the Department. Administrative rules have the force and effect of law.
Policy: A policy is an internal process or guideline that shows how the Division works. The internal guidelines or processes are not laws.
|Rule or Policy||Documents||New or Revised||Public Comment Timeframe|
|Eligibility Manual Chapter 200 (G) Diagnostic and Functional Criteria||Announcement for Public Comment on Eligibility Manual Chapter 200-G||Revised||04/10/19 - 05/10/19|
|Eligibility Manual Chapter 200 (G) Diagnostic and Functional Criteria||Eligibility Manual Chapter 200-G - Diagnostic and Functional Criteria||Revised||04/10/19 - 05/10/19|
|Eligibility Manual Chapter 200 (G) Diagnostic and Functional Criteria||Eligibility Manual Chapter 200-G - Diagnostic and Functional Criteria with Tracked Changes||Revised||04/10/19 - 05/10/19|
|Eligibility Manual Chapter 200 (D) Consent for Application for Services||Announcement for Public Comment on Eligibility Manual Chapter 200-D||Revised||04/03/19 - 05/03/19|
|Eligibility Manual Chapter 200 (D) Consent for Application for Services||Eligibility Manual Chapter 200-D - Consent for Application for Services||Revised||04/03/19 - 05/03/19|
|Eligibility Manual Chapter 200 (D) Consent for Application for Services||Eligibility Manual Chapter 200-D - Consent for Application for Services with Tracked Changes||Revised||04/03/19 - 05/03/19|
|Eligibility Manual Chapter 200 (E) Responsible Person and Application||Announcement for Public Comment on Eligibility Manual Chapter 200-E||Revised||04/03/19 - 05/03/19|
|Eligibility Manual Chapter 200 (E) Responsible Person and Application||Eligibility Manual Chapter 200-E - Responsible Person and Application||Revised||04/03/19 - 05/03/19|
|Eligibility Manual Chapter 200 (E) Responsible Person and Application||Eligibility Manual Chapter 200-E - Responsible Person and Application with Tracked Changes||Revised||04/03/19 - 05/03/19|
The Division prefers that comments be submitted electronically through the DDD Policy Unit email box at [email protected].
Please include the following information about the Commenter in the submittal:
- First, Middle, and Last Name
- Mailing Address, including City, State, Postal Code
- Email Address
- Phone Number
- Fax Number
- Organization’s Name
The documents have a number at the beginning of each line; to ensure that comments are best understood, please tell us the specific line number for each comment and the corresponding document.
Identifying Fraud, Waste and Abuse (FWA) is everyone's responsibility. Misuse of Medicare and Medicaid dollars takes money out of the system that would otherwise help other people in need of critical supports and services. Fraud, waste and abuse can take many forms and like you hear at the airport, "if you see something, say something".
FWA can take many forms and involve almost anyone in the healthcare system including providers, physicians, and patients.
- Call DES/DDD FWA Hotline: 877-822-5799
- Report the incident by completing the online referral form
- Email the DDD Corporate Compliance Unit directly
President Clinton signed the Kassebaum-Kennedy Health Insurance Portability and Accountability Act (HIPAA)on August 21, 1996.
HIPAA is designed to expand health coverage by improving the portability and continuity of health insurance coverage in group and individual markets to:
- combat waste in health care delivery,
- promote the use of medical savings accounts,
- improve access to long-term care services and coverage, and
- simplify the administration of health insurance.
Within this context HIPAA includes a provision called Administrative Simplification, which is intended to improve the efficiency and effectiveness of the health care system by encouraging the development of standards for the electronic transmission, privacy and security of certain health information. Administrative Simplification is one of the Act's five titles and is a focus for governments across the nation.
The Administrative Simplification provision of Health Insurance Portability and Accountability Act of 1996 (HIPAA, Title II) requires the Federal Department of Health and Human Services to establish national standards for electronic health care transactions and national identifiers for providers, health plans and employers. The Act also addresses the security and privacy of health data. The long-term purpose of these standards is to improve the efficiency and effectiveness of the nation’s health care system by encouraging widespread use of standard electronic data interchanges in health care.
The United States Department of Health and Human Services established the HIPAA Privacy Regulation in December 2000, which then became effective on April 14, 2003. The Privacy Rule provides for the protection and privacy of individually identifiable health information and guards against misuse of such information.
The Arizona Legislative Information System hosts an online version of the Arizona Revised Statutes (ARS) for the Division. Current statutes that govern the Division are viewable in ARS Title 36, Chapter 5.1 (scroll down approximately one-third of the page):
Chapter 5.1 - State Department of Developmental Disabilities
Article 1 Administration and Regulation
Article 2 Developmental Disabilities
Article 3 Licensing and Monitoring of Community Residential Settings
Article 4 Third Party Liability Program
Article 5 Family Support
Rules are written by the Division and go through an extensive hearing process. Once approved, they have the force of law. Rules exist to clarify how the Division will implement the law in more specific and practical terms.
Current rules governing the Division may be found at the Arizona Secretary of State