Responding to Solicitations
DES requests offers be submitted electronically through APP. All submissions must be submitted prior to the prescribed deadline in the stated manner. It is the responsibility of the offeror to deliver the offer in the stated manner before the time and date specified. Offers may be withdrawn or modified before the date and time of the opening. Late offers are not accepted.
Purchase or Release Orders
Always ask for a purchase order or release order prior to providing any goods or services.
If the invoice you submit is complete and provides the information required, the invoice will be paid in thirty (30) days. However, discrepancies between the invoice and the purchase order, release order, or referral may cause delays in payment.
Familiarize yourself with our process and procedures. Register in APP with all commodity codes that you think may be appropriate to your goods and services. This ensures that you will receive notification of applicable solicitations. Make an appointment with the procurement specialist who handles your product line or service; they need to know about you and the goods/services that you provide. Keep your registration record updated, including any email, address or phone number changes. Keep us informed of back order or shortage situations, or business capacity.