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New Contract for Home and Community Based Services (RFQVA DDD-2024)

Current Qualified Vendors that did not have an approved application or an application in submitted status in the Contract Administration System (CAS) by June 3, 2024 at 11:59 p.m. must wait until January 1, 2025 to complete an application for services being solicited at that time.
Prospective Qualified Vendors can start an application for RFQVA DDD-2024 beginning January 1, 2025.

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The Request for Qualified Vendor Application (RFQVA) is the Division’s contract for Home and Community-Based Services (HCBS). It is the Division’s goal to end the current Agreement and implement a new Agreement in January 2025. During the transition time, Qualified Vendors must maintain compliance with all agreement requirements for RFQVA DDD-710000 until the new agreement, RFQVA DDD-2024 is implemented. Failure to maintain compliance and failure to take action timely on required activities will create barriers to a successful re-application and may result in the denial of a Qualified Vendor’s new application. 

The most accurate and up-to-date information from the Division will be posted on this web page. Qualified Vendors are encouraged to bookmark this page and return often to see the latest information. Qualified Vendors should also monitor DDD vendor announcements and newsletters as they will be used to communicate additional information. A timeline of activities can be found in the RFQVA Implementation Timeline section below.

Contract Documents

Current and prospective Qualified Vendors can download and review the new RFQVA using the button below. A summary of changes between RFQVA DDD-710000 and DDD-2024 is also available using the second link below.

In December 2022, the Division posted the new Request for Qualified Vendor Application (RFQVA) DDD-2024 that will take effect January 1, 2025.  In response to feedback from internal and external stakeholders as well as to changes in legislation, the Division has incorporated revisions to improve clarity, provide additional information, and correct language. The totality of those changes are documented in the RFQVA DDD-2024 Contract Revision Redline Summary that is linked below under the updated RFQVA DDD-2024 Complete Document. Qualified Vendors and prospective applicants are strongly encouraged to carefully review these changes.

RFQVA DDD-2024 Complete Document

Summary of RFQVA Changes

RFQVA DDD-2024 Contract Revision Redline Summary

 

General Questions

RFQVA DDD-2024 Frequently Asked Questions

Focus Desk Aid

The Division requests that current and prospective Qualified Vendors submit all general questions and inquiries about the new RFQVA using this Google Form so inquiries and questions are properly tracked and addressed.

Current Qualified Vendors who have questions about their specific Qualified Vendor Agreement should contact their Contracts Specialist directly.

FOCUS Help Desk and Prod Support

Please be advised that the DDD Focus Help Desk will be responding to requests for assistance within 3-4 business days as they work to manage the high volume of calls from Qualified Vendors. Vendors are strongly encouraged to hold off on following up on their initial request until 4 business days have passed since their initial request to avoid creating additional tickets and delaying timely responses.  

Qualified Vendors should review the Focus Desk Aid and the Announcement re: Signatory issues in CAS and FOCUS provided to assist them in resolving Focus and CAS issues. The FOCUS Help Desk techs should be contacted after exhausting all efforts to resolve issues independently. 

Communications

Technical Assistance Sessions

The Division is hosting virtual question and answer sessions for Qualified Vendors with existing contracts under RFQVA DDD-710000 to assist with questions related to completing the application for RFQVA DDD-2024. Qualified Vendors are strongly encouraged to join at the beginning of the meeting in order to ensure their questions can be answered by Division staff in attendance. Meetings will end when there are no longer questions from the vendors in attendance.

The schedule and how to join are outlined below.

April/May 2024
Day Dates Time Google Meet Link Phone Number
Tuesday April 30 and May 7, 14, 21, & 28 10:30 a.m. - 11:30 a.m. https://meet.google.com/fub-rpxh-hof 1-401-903-3627 PIN 811 656 411#
February 2024
Day Dates Time Google Meet Link Phone Number
Tuesday February 6 & 13 10:30 a.m. - 11:30 a.m. https://meet.google.com/sck-grgm-vmc 1-513-788-2820 PIN 761095028#
January 2024
Day Dates Time Google Meet Link Phone Number
Wednesday January 3, 10, 17, 24, & 31 2:00 p.m. - 3:00 p.m. http//:meet.google.com/iyy-ibia-tps 1-240-428-7922 PIN 915637217#
December 2023
Day Dates Time Google Meet Link Phone Number
Monday and Friday December 1, 4, 8, 11, 15, 18, 22, & 29 10:30 a.m. - 11:30 a.m. http://meet.google.com/jmx-dgfv-uzv 1-484-531-2298 PIN 302198484#
Wednesday December 6, 13, 20, & 27 2:00 p.m. - 3:00 p.m. http//:meet.google.com/iyy-ibia-tps 1-240-428-7922 PIN 915637217#

RFQVA Implementation Timeline

  •  

    December 12, 2022

    • The Division posts the DDD-2024 contract document for Qualified Vendors and Stakeholder information. Vendors are encouraged to evaluate their current business practices and infrastructure and begin making necessary business changes to implement the new agreement.
  •  

    August 1, 2022 to April 1, 2023

    • Qualified Vendors must submit QVA amendments to complete all updates in FOCUS/CAS, to site addresses, contacts, and blank fields which require content.
    • Qualified Vendors must have an email address, first name and last name for at least one owner or signatory, in both the Contract Administration System (CAS) and their FOCUS account which matches exactly. Applications will only be accepted from an owner or signatory.
  •  

    April 1, 2023

    • The Division will no longer accept new applications and amendments to add a service to an existing QVA (DDD-710000).
    • Qualified Vendors not Credentialed for new services under RFQVA DDD-710000, will not be assigned service authorizations for the new service(s) until after implementation of the new Agreement and Initial Credentialing.
  •  

    August 31, 2023

    • The Division will complete approvals and denials for applications and amendments to add a service on or before this date.
  •  

    September 1, 2023 to June 3, 2024 - Updated

    • Existing Qualified Vendors must submit applications for RFQVA DDD-2024.
  •  

    September 2, 2023 to December 1, 2024 - Updated

    • The Division will approve or deny applications from existing Qualified Vendors for RFQVA DDD-2024.
  •  

    January 1, 2025 - Updated

    • All Qualified Vendors, with an approved Qualified Vendor Agreement for DDD-2024, can begin delivering services under the new agreement.
    • Existing Qualified Vendors may submit amendments, which may include adding or removing a service(s).
    • Prospective Qualified Vendor applicants may submit an application for RFQVA DDD-2024.

Resources

Technical Assistance Videos

RFQVA Documents for Existing Qualified Vendors

The Division is posting these documents for Qualified Vendors with current Qualified Vendor agreements under DDD-710000 to reference prior to the application for DDD-2024 going live on September 1, 2023.

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