If your child is eligible for AzEIP, a meeting to develop the Individualized Family Service Plan (IFSP) will be held within 45 days after your child and family were first referred to AzEIP. Your Service Coordinator will set up the meeting at a time and place which is convenient to you. The people at the first IFSP meeting, (and each annual meeting), must include:
- the parent(s) or legal guardian of the child;
- other family members, if requested by the parent(s);
- an advocate or any other person outside of the family, if requested by the parent(s);
- the designated AzEIP service coordinator;
- the person(s) directly involved in conducting the assessment/evaluations; and
- person(s) who will be providing services, if appropriate.
If a person(s) directly involved in conducting the assessments/evaluations is not able to attend a meeting, arrangements must be made for the person's involvement through other means, including:
- participating in a telephone conference call;
- having a knowledgeable authorized representative attend the meeting;
- making pertinent records available at the meeting.
The IFSP is developed by the "IFSP team" - you and the people who contribute to this first IFSP meeting. As a team you consider the appropriate functional outcomes for your child and family and what supports and services will be used to help your child and family achieve these outcomes. The IFSP team must conduct a review of the IFSP every six months, or more often if necessary, or if you request it, in order to decide:
- how much progress has been made toward reaching outcomes, and
- whether changes in outcomes or supports and services are needed.
The IFSP team must also meet annually to evaluate the IFSP, and make changes if needed, based on all available information, including the annual child and family assessment.
The IFSP is the result of the best thinking and discussions of the IFSP team, including your family’s concerns, priorities, and desired outcomes. It is written in the words that you use and understand. The early intervention services on the IFSP should be flexible, practical, and based on the outcomes you and the other IFSP team members identify. You should have supports and services that:
- are provided in natural environments,
- are built into your family's daily activities and routines, and
- support your child and family within the community.
It is important that you understand the IFSP. If you have any questions, be sure the IFSP is fully explained to you by your service coordinator or another team members. You must give your informed written consent before any of the early intervention services are provided. You can decide to give consent to some of the services, but not all of them. You can also decide to stop receiving a support or service at any time. Only those services for which you give permission will be provided.
The IFSP must include the following information:
- Information about the child’s present levels of physical (including vision, hearing and health status), cognitive, communication, social or emotional, and adaptive development based on information from that child’s evaluation and/or assessments;
- With agreement from the family, a statement of the family’s resources, priorities, and concerns related to enhancing the development of their child as identified through the family assessment;
- The measurable outcomes or results expected to be achieved for the child (including pre-literacy and language skills as developmentally appropriate for the child) and family, including the criteria, procedures, and timelines that will be used to determine (1) the degree to which progress toward achieving the results or outcomes identified on the IFSP is being made; and (2) whether modifications or revisions of the outcomes or services are needed;
The early intervention services, based on peer- reviewed research (to the extent practicable) and resources necessary to meet the unique needs of the child and family to achieve those outcomes or results. For each early intervention service, the IFSP must include:
- The length (length of time during each session), duration (projection of when the child is expected to achieve the outcome on his/her IFSP), frequency (number of days or sessions), intensity (individual or group), and method of delivering each service (how a service is provided);
- The location (actual place or places) of the services;
- If a service is not provided in a natural environment, a justification as to why the service will not be provided in the natural environment, the plan to transition the service to the natural environment within six months or sooner, and strategies to support generalization and attainment of the outcome in a natural environment
- Other Services, including medical or other services the child or family needs or is receiving through other sources, but that are neither required nor funded under Part C, early intervention. For services not currently being provided, include a description of the steps the service coordinator or family will take to secure those other services.
- The name of the AzEIP service coordinator;
The steps to be taken to support the smooth transition of the child from early intervention services by age 3 to (i) preschool services under IDEA, Part B to the extent those services are appropriate or (ii) other services that may be available. Those steps include:
- Discussions with, and training of, parents, as appropriate, regarding future placements and other matters related to the child’s transition;
- Procedures to prepare the child for changes in service delivery, including steps to help the child adjust to, and function in, a new setting;
- Confirmation that child find information about the child has been transmitted to the school district and ADE, unless the family has opted out of this automatic referral;
- With parental consent, child information has been sent to the school district or other early childhood programs to ensure continuity of services from AzEIP to those other programs, including a copy of the most recent evaluation and assessments of the child and the family and most recent IFSP developed; and
- Identification of transition services and other activities that the IFSP Team determines are necessary to support the transition of the child; and
- Signature of the parent, which provides consent for the early intervention services.